The good news is I talked with the UW Survey Co. and they are excited about the project. That bad news is it looks like the cost will be more than half our budget ($40,000). I’m looking into ways to cut corners through partnerships (the UW Art Museums has offered its help) and will be making an appointment with another company in Cheyenne for a second bid. I will post the outcome in the coming weeks as we finalize the budget.
See the post below about the timeline for more of what the survey will include.
Thursday, August 28, 2008
Partnership Statement
CWAM is asking for all the "point persons" in each of the 23 counties and organizations that would like to support his project to fill out an official Partnership Statement, required by IMLS.
PS can be found at: http://www.imls.gov/applicants/grantsgov/forms/Partner.doc
Under number 9, CWAM is asking "point persons", as a representative of your institution to facilitate a meeting with the museums, libraries and cultural institutions in your county around May 2009. We also ask that you assist CWAM with gathering data about collections in Wyoming by promoting awareness about the adapted Heritage Health Index survey (that CWAM will write and the grant will pay for). Also, to share contact information between CWAM and the cultural non-profits in your community (which you've already done but I've included in the "key roles" statement).
Under that section, feel free to use the following wording:
"Facilitate meetings with the museums, libraries and cultural institutions in my county. Assist CWAM with gathering data about collections in Wyoming by promoting awareness about the adapted Heritage Health Index survey. Share contact information between CWAM and the cultural non-profits in my community. Help CWAM with the survey by reviewing questions and develop training topics by suggesting material and resources.
If you are not a "point person" and would like to show your support, consider filling out the PS and creating your own "key roles". How do you feel your organization or institution can assist CWAM with this project? The more support the better!
I.e. Would you be willing to review the survey before it goes out? Tweak questions so they are more specific to Wyoming? Can you help arrange training by identifying expertse in the field? Would you review training material? Help recruit mentor's for CWAM's MAST (Museum Assistance & Services Team).
Can you send an email to your clients or others in your department reminding them to complete the survey? Or encourage them to attend a meeting to hear about CWAM's long term goals for the project. What about including a description of this project in your newsletter?
Do you have staff members with conservation or exceptional collections experience? Would they be willing to talk with the museums and libraries who through the survey show a need for professional assistance? The more involvement the better!
Please send electronic copies of the PS to me at: tsherw@state.wy.us and a hard copy with signature to 975 Snowy Range Road, Laramie, WY 82070.
Thanks everyone for your support!
PS can be found at: http://www.imls.gov/applicants/grantsgov/forms/Partner.doc
Under number 9, CWAM is asking "point persons", as a representative of your institution to facilitate a meeting with the museums, libraries and cultural institutions in your county around May 2009. We also ask that you assist CWAM with gathering data about collections in Wyoming by promoting awareness about the adapted Heritage Health Index survey (that CWAM will write and the grant will pay for). Also, to share contact information between CWAM and the cultural non-profits in your community (which you've already done but I've included in the "key roles" statement).
Under that section, feel free to use the following wording:
"Facilitate meetings with the museums, libraries and cultural institutions in my county. Assist CWAM with gathering data about collections in Wyoming by promoting awareness about the adapted Heritage Health Index survey. Share contact information between CWAM and the cultural non-profits in my community. Help CWAM with the survey by reviewing questions and develop training topics by suggesting material and resources.
If you are not a "point person" and would like to show your support, consider filling out the PS and creating your own "key roles". How do you feel your organization or institution can assist CWAM with this project? The more support the better!
I.e. Would you be willing to review the survey before it goes out? Tweak questions so they are more specific to Wyoming? Can you help arrange training by identifying expertse in the field? Would you review training material? Help recruit mentor's for CWAM's MAST (Museum Assistance & Services Team).
Can you send an email to your clients or others in your department reminding them to complete the survey? Or encourage them to attend a meeting to hear about CWAM's long term goals for the project. What about including a description of this project in your newsletter?
Do you have staff members with conservation or exceptional collections experience? Would they be willing to talk with the museums and libraries who through the survey show a need for professional assistance? The more involvement the better!
Please send electronic copies of the PS to me at: tsherw@state.wy.us and a hard copy with signature to 975 Snowy Range Road, Laramie, WY 82070.
Thanks everyone for your support!
Tuesday, August 26, 2008
Project Time Line
A tentative project timeline for the IMLS project:
March 1 2009 – CWAM hires part time employee to help administer the grant
CWAM uses HHI survey to create a survey specific to Wyoming
April 1 - CWAM provides survey company with questions
Survey company formats and prints the survey for mailing
CWAM employee works with the “point person” in each county to set a meeting date and location.
May 1 - CWAM holds meetings in Wyoming’s 23 counties to prepare participants for the survey. During the meetings, we will also discuss how the data will be used and long-term goals of the project.
Potential session on the project at CWAM’s annual meeting in Estes Park
mid May - Survey mailed to all of Wyoming’s non-profit museums, libraries & cultural institutions with collections.
June 1 - Survey company conducts phone follow-ups to make sure everyone received a survey.
July 1 - Surveys due, co. starts analyzing the data
Aug. 1 - Data report delivered to CWAM
Based on the data and report received, CWAM will pen another IMLS grant application, this time for ½ a million to implement training and care based on the needs of the museums and libraries. If we are successful, the BIG money should be in place by March 2010!!!
March 1 2009 – CWAM hires part time employee to help administer the grant
CWAM uses HHI survey to create a survey specific to Wyoming
April 1 - CWAM provides survey company with questions
Survey company formats and prints the survey for mailing
CWAM employee works with the “point person” in each county to set a meeting date and location.
May 1 - CWAM holds meetings in Wyoming’s 23 counties to prepare participants for the survey. During the meetings, we will also discuss how the data will be used and long-term goals of the project.
Potential session on the project at CWAM’s annual meeting in Estes Park
mid May - Survey mailed to all of Wyoming’s non-profit museums, libraries & cultural institutions with collections.
June 1 - Survey company conducts phone follow-ups to make sure everyone received a survey.
July 1 - Surveys due, co. starts analyzing the data
Aug. 1 - Data report delivered to CWAM
Based on the data and report received, CWAM will pen another IMLS grant application, this time for ½ a million to implement training and care based on the needs of the museums and libraries. If we are successful, the BIG money should be in place by March 2010!!!
Tuesday, August 19, 2008
Making Progress!
I’ve now heard from 17 of the 23 counties and have information from them in regards to all the museums and libraries with collections. We promised this would be an inclusive progress and want to have information from all of you for the application. CWAM wants everyone to benefit from this process!If you have friends in the following counties you think might be interested in helping out by gathering information and hosting a one time meeting this summer, please send them my way: tsherw@state.wy.us
I’m still looking for Crook Co., Lincoln Co., Platte and Washakie.
Later in the month I’ll be meeting with two different survey companies to get bids for our project. The survey will take place summer 2009 and gather information from the museums and libraries concerning the Heritage Health Index as defined by IMLS.
Sept. 26th and 27th CWAM will be meeting in Casper. We’ll have some time to discuss this grant and work on a job description for the person who will be hired to help administer it.
If you’ll be in the area and want to be part of the discussion, contact me and I’ll send you a copy of the agenda.
Thanks for all those who’ve stepped up and helped with this amazing project!
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